This is a remote position.
Schedule: Wednesday - Sunday 4-6 AM and 11 AM - 1 PM Calgary Time (6:00 PM to 8:00 PM and 1:00 AM to 3:00 AM Manila Time); 4 hours per day, 20 hours per week Location: Calgary, Canada Client Overview: It is a family-run, mission-driven business that specializes in crafting delightful donuts to unite people and spread joy.
Responsibilities: Manage multiple projects simultaneously, ensuring timely completion and high-quality standards.
Assist with daily calendar management, task scheduling, and email correspondence Coordinate travel logistics and arrangements efficiently.
Conduct online research and compile comprehensive email summaries based on findings.
Attend executive meetings, ensuring accurate minute-taking, note compilation, and action point tracking.
Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management.
Assist with expense reconciliation, financial tracking, and bank account oversight.
Handle office administrative tasks as directed and as necessary.
Manage and organize internal documents, promotional materials, and digital folder structures.
Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.
Schedule and manage social media posts and campaigns.
Engage in professional writing tasks, including drafting communications, reports, presentations and marketing news letters Requirements: Exceptional attention to detail and organizational capabilities.
Outstanding written and verbal communication proficiency.
A minimum of 3 years of experience in an executive assistant role.
Proficiency in MS Office Suite, especially Excel and Outlook.
Proven ability to manage a busy calendar and email correspondence efficiently.
Experience in scheduling social media posts and professional writing.
Ability to adapt and thrive in a fast-paced environment.
High level of professionalism and discretion in handling sensitive information.
Familiarity/proficiency in using AI tools such as ChatGPT Highly Regarded Skills and Experience: Prior experience or a keen interest in the financial services or wealth management industry.
Experience in managerial roles, particularly in operations and marketing Familiarity with advanced scheduling and project management tools.
Proven ability to handle sensitive and confidential information with discretion.
Ability to follow and create processes Remote work flexibility.
Professional development opportunities.
A supportive and collaborative work environment Independent Contractor Perks Permanent work from home Immediate hiring Steady freelance job ZR_17101_JOB