Job Description
This is a remote position.
Schedule : Wednesday - Sunday 4-6 AM and 11 AM - 1 PM Calgary Time (6 : 00 PM to 8 : 00 PM and 1 : 00 AM to 3 : 00 AM Manila Time);
4 hours per day, 20 hours per week
Location : Calgary, Canada
Client Overview :
It is a family-run, mission-driven business that specializes in crafting delightful donuts to unite people and spread joy.
Responsibilities :
- Manage multiple projects simultaneously, ensuring timely completion and high-quality standards.
- Assist with daily calendar management, task scheduling, and email correspondence
- Coordinate travel logistics and arrangements efficiently.
- Conduct online research and compile comprehensive email summaries based on findings.
- Attend executive meetings, ensuring accurate minute-taking, note compilation, and action point tracking.
- Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management.
- Assist with expense reconciliation, financial tracking, and bank account oversight.
- Handle office administrative tasks as directed and as necessary.
- Manage and organize internal documents, promotional materials, and digital folder structures.
- Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.
- Schedule and manage social media posts and campaigns.
- Engage in professional writing tasks, including drafting communications, reports, presentations and marketing news letters
Requirements :
- Exceptional attention to detail and organizational capabilities.
- Outstanding written and verbal communication proficiency.
- A minimum of 3 years of experience in an executive assistant role.
- Proficiency in MS Office Suite, especially Excel and Outlook.
- Proven ability to manage a busy calendar and email correspondence efficiently.
- Experience in scheduling social media posts and professional writing.
- Ability to adapt and thrive in a fast-paced environment.
- High level of professionalism and discretion in handling sensitive information.
- Familiarity / proficiency in using AI tools such as ChatGPT
Highly Regarded Skills and Experience :
- Prior experience or a keen interest in the financial services or wealth management industry.
- Experience in managerial roles, particularly in operations and marketing
- Familiarity with advanced scheduling and project management tools.
- Proven ability to handle sensitive and confidential information with discretion.
- Ability to follow and create processes
- Remote work flexibility.
- Professional development opportunities.
- A supportive and collaborative work environment
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Steady freelance job
ZR 17101 JOB
Requirements
Exceptional attention to detail and organizational capabilities. Outstanding written and verbal communication proficiency.
A minimum of three years of experience in an executive assistant role. Proficiency in MS Office Suite, especially Excel and Outlook.
Proven ability to manage a busy calendar and email correspondence efficiently. Experience in scheduling social media posts and professional writing.
Ability to adapt and thrive in a fast-paced environment. High level of professionalism and discretion in handling sensitive information.
Familiarity / proficiency in using AI tools such as Chatgpt