Job Description - Senior Executive Assistant (BOG00UF) Company: Worley Primary Location Job: Administrative Support Schedule Full-time Employment Type: Employee Job Level: Experienced Job Posting: Oct 1, 2024 Reporting Manager Title: Administrative Services Supervisor II General Purpose of Role: Perform various work assignments, which require a thorough understanding of your specific area of expertise. You'll typically support senior managers or executives, with work that involves frequent visibility to high-level internal and external customers. You can coordinate departmental meetings and make travel arrangements as needed. Positions at this level may be required to perform complicated mathematical calculations. Responsibilities: Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events. Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries. Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items. Expense Management: Assisting with expense tracking and reporting. Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination. Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems. Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives. Ad hoc activities as required by the project being supported. Requirements: Bachelor's degree in business administration, human resources, communications, or related field. Proven experience of 3 to 5 years as an executive assistant or similar role, supporting C-level executives. Exceptional written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant tools/software. An adaptable and flexible approach to thrive in a fast-paced environment. A proactive and solution-oriented mindset, anticipating needs and taking initiative. High level of integrity and the ability to maintain confidentiality with sensitive information. Impeccable organizational and time management skills with the ability to multitask effectively under pressure. Moving forward together: We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. #J-18808-Ljbffr