Job Description About the position The primary objective of this position is to ensure effective administrative support for the Office of the Associate Director General - ADG and its sub-units. In addition, the administrative analyst will be in charge of assisting in logistical and operational matters, working in cooperation with the Bioversity-CIAT Alliance support offices and collaborators in the different regions.
The position will be based in the operations center of the Americas, located in the Campus of Palmira, Colombia.
Key Responsibilities • Coordinate and oversee administrative activities for the ADG office and its sub-units, ensuring seamless operations and timely follow-up on all matters.
• Organize the ADG's agenda, ensuring strategic prioritization and timely delivery of responses for meetings, budget execution, approvals, and other key matters.
• Coordinate travel arrangements, including flight bookings, insurance, visa requirements, and urgent cases, ensuring smooth execution and prompt reimbursements.
• Track and monitor the execution of the Strategic Activities Fund budget, providing updates and reports as needed.
• Oversee unit budgets related to travel, events, services, and contracts, ensuring accurate tracking and budgetary compliance.
• Organize logistics for visitors to the office and ensure proper hospitality arrangements.
• Assist in the organization of key events for the ADG office, coordinating logistics, participants, and other event-related details.
• Manage consulting contracts, ensuring proper coordination of agreements, report tracking, and expenditure documentation.
• Support recruitment processes by gathering required documentation and information as needed.
• Provide regular reports to the ADG on administrative matters, budget execution, and ongoing projects.
• Contribute to the efficiency and effectiveness of the office by ensuring streamlined processes and providing strategic administrative insights Requirements • Bachelor´s degree in business administration, economics, accounting, finance and related fields. • Minimum experience of 3 to 5 years in administrative support procedures and customer service. • Advanced proficiency in the Microsoft Office suite, especially Excel. • Advanced English level (fluent oral and written).
Competences • Excellent communication skills, both written and oral, in English and Spanish.
• Strong interpersonal abilities, with a demonstrated capacity to build and maintain productive working relationships with colleagues and external stakeholders.
• Exceptional organizational and planning skills, with attention to detail.
• Problem-solving skills, with the ability to identify and implement effective solutions in a timely manner.
• Demonstrated ability to work autonomously and as part of a diverse, multicultural team Benefits Terms of employment This is a national recruited position placed at a BG07, in a scale of 14 levels, with level 14 being the highest.
This is a Colombian national search and will be managed through a fixed term contract of a one (1) year period, subject to a probationary period in accordance with local legislation, and renewable based on performance and resource availability.
The Alliance of Bioversity International - CIAT offers a multicultural and academic research environment, with competitive salaries and excellent benefits.
We are an institution that believes diversity contributes to excellence, advocates for equal employment opportunities, and therefore does not discriminate based on race, color, religion, gender, identity, sexual orientation, nationality, ethnicity, age, marital status, or any other personal characteristic of its employees or candidates for a position.
Applications Applications must be submitted through the following link: Senior Analyst - Associate Director General (zohorecruit.eu) Closing date: September 23th, 2024 Learn more about us at: Careers | Alliance Bioversity International - CIAT (alliancebioversityciat.org) Requirements • Master's degree in agricultural, environmental, or biological sciences, international development, business administration, science communications, or related fields.
• Advance English level with proven high-level verbal and written communication skills.
• Minimum 5 years of relevant experience in supporting resource mobilization and research proposal development, particularly in agriculture, environment, rural development, or natural/social sciences.
• Proven experience in managing large, complex, technical proposals in collaboration with multi-disciplinary teams in international settings.
• Experience in preparing analyses, guidance notes, or educational materials to support proposal development.
• Demonstrated ability to work effectively in multi-cultural and interdisciplinary environments.
• Ability to assess complex proposals and provide strategic input to enhance success rates.
• Managing multiple priorities and ensuring timely delivery of high-quality proposals.
• Proficiency in articulating complex ideas clearly in both written and verbal forms, tailored to diverse audiences including scientists and funders.
• Proven ability to work within multi-disciplinary teams and engage with various stakeholders across different functions.
• Ability to work independently, demonstrating a proactive approach in managing proposal processes.
• Advanced skills in using the Microsoft Office suite and other relevant software for document preparation, communication, and project management.
