Real Estate Executive Assistant

Position : Real Estate Executive AssistantWorking Hours : M-F 9am-5pm PSTSalary : 1,500 USDSummary of Position :We are seeking a highly organized and proactive Real Estate Executive Assistant to serve as the primary point of contact for current and prospective residents.This role involves providing virtual support for various tasks, managing resident relations, handling administrative duties, and assisting the operations manager in managing residents, vendors, and in-house tasks.Responsibilities- Be the primary point of contact for current and prospective residents- Provide virtual support on various items, including maintenance requests, signing leases, scheduling showings, conveying pricing, and following up on events- Follow-up with residents of delinquency accounts- Execute paperwork, including leases, lease amendments contracts (property level), lease renewals, etc.- Communicate important announcements and notices to residents across different channels- Act as an administrative assistant to the operations manager to help manage residents, vendors, and in-house tasks- General office management (office supply orders, maintenance requests, scheduling couriers, etc.)- Manage monthly asset management fees for all assets / entities- Prepare monthly executive and employee expense reports, receipt filings, and data uploads- Coordinate with legal counsel for annual shareholder / partnership resolutions and filings- Perform market research- Manage contact lists- Calendar and appointment management as needed- Prepare tasks and reminders for the team and follow up as needed- Assist residents with processing rent paymentsRequirements- Experience as a Virtual Assistant, preferably in a Real Estate-related company- Must be proficient in various computer programs, including MS Word,MS Excel, MS PowerPoint, Google Drive, and Dropbox- Must be able to answer phone calls, texts, and emails within the standard time frame during work hours- Organizational skills are a must- Proficiency in the use of property management software is preferred- Knowledge of online calendars and scheduling (e.g., Outlook, Doodle)APPLY NOW!