Program Assistant, Administrative Support, Colombia Office Job #: req30995
Organization: IFC
Sector: Administration/Office Support
Grade: GC
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Bogota, Colombia
Required Language(s): English, Spanish
Closing Date: 1/9/2025 (MM/DD/YYYY) at 11:59pm UTC
Description IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets.
We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities.
Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.
The Regional Office for Colombia (CCMCO), based in Bogotá, is part of IFC's Latin America and Caribbean (LAC) Department.
CCMCO plays a central role in the functioning of IFC's matrix organization to bring regional information and perspective to IFC decision-making.
CCMCO is responsible for leading the formulation of IFC's regional strategy, monitoring and communicating IFC's project pipeline, portfolio performance, and strategy implementation in these four countries, monitoring political, macro-economic, sectoral, and financial market developments, and keeping senior management informed of these developments and potential impact on IFC's activities and strategies, maintaining dialogue with governments, locally based stakeholders, and other parts of the World Bank, coordinating the investment services (IS) and advisory services (AS) program in the region in collaboration with Regional Industry Departments, and contributing substantially to business development.
To fulfill this role, CCMCO seeks a Program Analyst based in Bogotá, Colombia.
As part of the Administrative and Client Support (ACS) team, the candidate will:
Provide a wide range of office support to the IFC Colombia team and management to contribute to the achievement of the unit work program.Provide specialized support for database management, task management, major event planning and logistics, travel arrangements, editorial assistance, etc.Coordinate team schedules, taking priorities into account, monitoring changes, and communicating the information to appropriate staff, including officials or clients outside the World Bank Group.Independently undertake diverse and complex work assignments, interpreting existing procedures and processes to assist with the implementation of the unit work program.Handle incoming and outgoing written & verbal communications with clients and Government partners.Exercise quality enhancement for projects and documents ensuring adherence to departmental, VPU, and institutional guidelines.Draft, edit and translate routine correspondence applying effective proofreading and grammar skills in English with high quality and writing standards.Maintain accurate and efficient filing (paper and electronic).Back-up of administrative team colleagues when necessary.Back up for reception in coordination with the rotation schedule.Support the elaboration of reports related to business development and transaction processing, putting together industry and market research, comparable data, market trends, etc.Assist client relationship management, managing and updating the tool for all the industries on a regular basis.Support financial analysis of portfolio clients (enter information in IRP, etc.
).Support the team in processing transactions: help prepare decision books, review information received from clients, perform IDDs, etc.Prepare documentation for IFC internal processes.Help the team update pitch books for clients in different sectors.Selection Criteria Bachelor's degree with 5 years of experience or equivalent combination of education and experience.Previous work experience in a broad range of secretarial, administrative, logistics, finance duties.Experience in an international organization, private sector and/or knowledge of the World Bank Group procedures and tools would be a plus.Demonstrated initiative and resourcefulness; exercise good judgment in handling confidential and sensitive information.Excellent communications skills, both oral and written, in English and Spanish.Proficient computer skills, particularly Microsoft Office (Word, Excel, Power Point) and Internet applications; Ability to pass relevant WBG tests as required.Effective time management and organizational skills.Ability to produce high-quality work under pressure.Committed team player with demonstrated inter-personal skills and ability to work effectively in a multicultural environment.Strong client service orientation with an openness to feedback and new ideas.Ability to adjust to changing business needs by continuous learning/training.World Bank Group Core Competencies The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
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