Job Description This is a remote position.
About the Job: We are seeking a detail-oriented and trustworthy Personal Assistant to support our director in his insurance business and solar design work.
The ideal candidate will assist with organizing insurance-related tasks, managing sensitive payment information securely, and maintaining the client's schedule.
As the role evolves, you will also learn to create solar designs to support our growing needs.
This is an excellent opportunity for someone looking to work closely with a professional in a dynamic and supportive environment.
Work Schedule: 20 hours per week Monday to Friday, 3PM - 8PM EST with 1 hour unpaid break.
Key Responsibilities Assist with processing and managing insurance-related tasks.
Handle sensitive payment information securely and ensure compliance with privacy and security protocols.
Communicate with clients regarding insurance needs and payments in a professional and timely manner.
Learn and support the creation of solar designs following guidance and training.
Maintain and organize design files and ensure project timelines are met.
Manage and organize the executive's schedule, including appointments, meetings, and deadlines.
Provide support in organizing and prioritizing tasks to optimize efficiency.
Maintain documentation and organize files for easy access and review.
Act as the primary point of contact for internal and external stakeholders.
Draft and respond to emails, manage correspondence, and relay information accurately.
Qualifications 3+ years of proven experience in an administrative or executive assistant role.
Familiarity with insurance operations and payment processing is a plus.
Strong organizational skills with a keen eye for detail.
Excellent written and verbal communication skills.
Ability to handle sensitive and confidential information with integrity.
Proficient in Microsoft Office Suite and other organizational tools.
Willingness to learn new skills, including solar design processes.
Tech-savvy with the ability to adapt to new systems and tools.
Requirements 2+ years of experience in social media management, website project management, and newsletter marketing.
Proficiency in a variety of tools and platforms, including TikTok, Instagram, Facebook, Pinterest, Google My Business, Mailchimp, Basecamp, or a demonstrated ability to quickly learn and adapt to new technologies.
Experience managing website projects, with a strong knowledge of WordPress, Shopify, and WooCommerce.
Proficiency in using ChatGPT or similar AI tools for content creation and ideation.
Strong writing, editing, and storytelling skills with a creative and detail-oriented mindset.
Ability to analyze data and make data-driven decisions.
Excellent communication and organizational skills, with the ability to handle multiple projects and deadlines simultaneously.
A passion for storytelling, brand building, and staying current with trends in social media and web development.