Management Assistant

This job is with ICON plc, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Management Assistant - Colombia, Bogota Hybrid: Office/Remote
ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Management Assistant
Office Based role (Hybrid)
Mexico City , Mexico
Bogotá, Colombia
ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.
With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.
Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

The role :
As a Management Assistant at ICON, your job is essential in LATAM regional support across all divisions (IBT, IPD, IOD, IDC), supporting the regional leadership governance meetings and actions, capabilities & country input for sales/PM/Feasibility/SSU, etc. This is a role that responds to the special requirement and needs for the region to have a governance and oversight that helps the global services be able to receive information on LATAM and respond to growth in the region

For clinical operations this support includes quality and compliance follow-up with the regional Management team.For the VP Clinical Operations & LATAM head, this role also includes the support with logistics in the governance and follow-up with regional Sponsors, internal CTM/SAL/SSU/Managers Monthly Project reviews & Site Heads, participation in global process improvement initiatives , etc.

The support activities also include onboarding updates, engagement communications (newsletters, new hire communications) and active organization to support Employee Engagement Program activities in the region and support our VP Clinical Operations & LATAM as Chair in the Steering Committee for the program. Moreover, will provide regular administrative updates of capabilities of the region, slides, regulatory and project focus slides updates by working with the different department to consolidate information and an efficient use and response of data to the global and regional organization.

You will need:
Previous experience in Clinical Operations (remote or on site clinical monitoring experience ideal).

Advanced English level (oral and written) – mandatory.

Excellent organizational, communication, and time management skills and ability to interact with all levels of management and staff.

Ability to prioritize, multi-task and work independently in an extremely fast paced, high-pressure environment.

Motivated, critical and analytical thinking, willingness to learn and  proactivity to propose new ideas and improvements in newsletters, communications and systems usage.

Strong computer skills (MS Office).

Ability to undertake tasks with minimal supervision.

This is an office-based role, attending the office 3 times/week. (60/40 attendance scheme)

Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That's why we are committed to developing our employees in a continuous learning culture -one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career -both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.

#LI-ED1
#LI-Hybrid

What ICON can offer you:
Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:

Various annual leave entitlements
A range of health insurance offerings to suit you and your family's needs.
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being.
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we've done to become a more inclusive organisation. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply