Position: Import Export Assistant Job Description: We are seeking a highly organized and detail-oriented Import Export Assistant to join our team.
As an Import Export Assistant, you will play a crucial role in managing the logistics and documentation involved in international trade.
You will work closely with the Operations Manager to ensure the smooth flow of goods and compliance with customs regulations.
The ideal candidate is proactive, possesses excellent communication skills, and has a strong understanding of import-export procedures.
Import Export Assistant Responsibilities Manage the import and export process by coordinating with suppliers, freight forwarders, customs brokers, and other relevant parties to ensure timely and accurate delivery of goods.Prepare and review shipping and customs documents, including commercial invoices, packing lists, certificates of origin, bill of lading, and customs declarations.Coordinate with the logistics team to arrange transportation and track shipments to ensure on-time delivery and resolve any issues or delays.Ensure compliance with import-export laws and regulations by staying updated on changes in customs requirements and assisting with customs clearance procedures.Assist in the preparation of import and export documentation for audits and compliance checks.Maintain accurate records of import and export transactions, including invoices, shipping documents, and customs declarations.Collaborate with sales and purchasing teams to ensure accurate and timely delivery of goods to customers and suppliers.Coordinate with finance and accounting departments to ensure accurate and timely payment of import duties, taxes, and freight charges.Assist in managing inventory levels by monitoring stock levels, coordinating with suppliers for timely deliveries, and resolving any discrepancies.Support the Operations Manager in analyzing market trends, identifying potential suppliers or customers, and developing strategies to expand international trade opportunities.Import Export Assistant Required Skills Excellent organizational and time management skills to handle multiple tasks and prioritize effectively.Strong attention to detail and accuracy in preparing and reviewing documentation.Proficient in using import-export software (we will train), Google Workspace, as well as Microsoft Office Suite.Knowledge of US customs regulations, import-export laws, and international shipping procedures.
MUSTEffective communication skills, both written and verbal, to collaborate with various stakeholders.Ability to work independently and in a team environment to meet tight deadlines.Analytical mindset to identify and resolve problems or inefficiencies in import-export operations.Flexibility to adapt to changing priorities and work under pressure.Required Qualifications Bachelor's degree in International Business, Supply Chain Management, or a related field.Proven experience in import-export operations, logistics, or a relevant role.Knowledge of country of origin customs regulations and experience with customs clearance procedures.Familiarity with international trade documentation, including commercial invoices, packing lists, and certificates of origin.
MUSTProficiency in using import-export software and tools, such as customs brokerage systems and trade compliance software.
Strong understanding of INCO terms, shipping terms, and international trade terms.Fluency in multiple languages is a plus, especially if working with international suppliers or customers.Membership in relevant professional organizations or associations, such as the International Association of Importers and Exporters (IAIE), is preferred.Experience with international logistics at least 6 months (MUST)Work Schedule: The position requires coverage from Monday to Friday, with shifts from 8:00 AM to 5:00 PM EST M-F.
ON SITE POSITION in Barranquilla, Medellín, Bogotá, Cali or Bucaramanga
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