Grants & Contracts Coordinator

University Staff Description University of Colorado Anschutz Medical Campus Department: Anesthesiology Job Title: Grants & Contracts Coordinator (Open Rank: Intermediate - Senior) Position #00796104 - Requisition #32934 Job Summary: This Grants & Contracts Coordinator in the Department of Anesthesiology will support research faculty and staff by providing comprehensive financial management for all Anesthesia research programs (federal, industry, institutional, and departmental-sponsored projects) and providing support with grant submissions and contract execution.
Additional functions of this position will also include monitoring activities and preparing invoices; processing financial activities in CU systems; monthly reconciliations of expenditures and revenues on a per-project basis, and performing all other duties and tasks as required and/or assigned.
This position will be held accountable for providing high-level customer service to department research faculty, including providing monthly financial status reports.

Key Responsibilities: Assist with the pre-award submission process and post-award process by working with PIs to prepare and submit grant applications for basic science and clinical research, ensuring that all sponsor guidelines are met, as well as creating, maintaining, and updating manuals for all post-award processes. Facilitating the execution of contracts and sub-contracts and annual amendments of these contracts by assisting with the preparation of project-specific budgets, including proper application of F&A costs, preparing budgets including clinical trial budgets, and understanding negotiated budgets and terms, periodically reviewing study progress including patient enrollment information, and generating accurate and timely invoices to Sponsors as well as building and providing custom financial reports for sponsored projects to PIs, the DFA, and the Research Services Program Manager, and the Academic Administrative Director. Acting as liaison between the SOM Pre-Award Core and the department and the UCD Office of Grants and Contracts and the department. Working with PIs to route and submit non-competing continuous submissions of awards. Assist the post-award process by reviewing notice of grant award with PI making note of any special restrictions and establishing subcontracts with participating institutions. Assisting with grant related personnel functions as directed by the Research Services Program Manager, including establishing correct funding and effort of personnel for each sponsored project, making funding changes each month per payroll deadlines, and preparing retroactive payroll expense transfers. Perform other duties as assigned. Work Location: Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings (Aurora, CO).





Why Join Us: The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare.
The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education.
We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning.
Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff!
Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions.
Joining and leading the Education Team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment.
Outside of the Education Team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year.
All Department of Anesthesiology staff have access to University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.
Additionally, unlike most units, the Department of Anesthesiology employes its own Clinical Wellbeing Psychologist, who is a free and confidential resource to all Department faculty and staff, as well as an Engagement & Wellbeing Specialist on its staff, a unique role that aids the Department in implementing wellbeing initiatives and recognition and retention efforts.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, holidays and more.
To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.





Diversity and Equity: The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff.
The university strives to promote a culture of inclusiveness, respect, communication and understanding.
We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
The University of Colorado is committed to diversity and equality in education and employment.





Qualifications: Minimum Qualifications: Intermediate Professional: Bachelor's degree in Accounting, Finance, Business, Health Care Management, or a closely related field.
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis. One (1) year of experience with research grants and/or contract administration at an academic institution. Senior Professional: Bachelor's degree in Accounting, Finance, Business, Health Care Management, or a closely related field.
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis. Two (2) years of experience with research grants and/or contract administration at an academic institution. Preferred Qualifications: Three (3) or more years of professional experience working in government, non-profit, and/or academic administration. Experience working with university software applications including m-Fin, CU Marketplace, and OnCore. Experience in pre- and post-award contracts and grant administration. Experience with clinical trial financial management. Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others. Experience with clinical studies calendar specifications and protocol/subject-related procedures. Experience using integrated accounting, purchasing, and payroll systems. Knowledge, Skills, and Abilities: Demonstrated ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively. Outstanding customer service skills. Ability to work in a fast-paced environment requiring administration of 75+ active research projects. Organizational skills and attention to detail are of the utmost importance. Time management skills with a demonstrated ability to self-manage priorities and be proactive in resolving issues. Critical thinking and problem-solving skills. Demonstrated ability to maintain confidentiality. Strong interpersonal skills and a high level of tact and diplomacy. Ability to work within a diverse community and maintain effective working relationships with employees at all levels throughout the institution. How to Apply: For full consideration, please submit the following document(s):

1.
A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.


2.
Curriculum vitae / Resume

3.
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Abigail Jacoba, ******





Screening of Applications Begins: Immediately and continues until the position is filled.
For best consideration, apply by April 1st, 2024.





Anticipated Pay Range: The starting salary range (or hiring range) for this position has been established as:

Intermediate Level: $52,312 - $66,541

Senior Level: $56,554 - $71,936

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck.
The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125





ADA Statement: The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process.
To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at ******.





Background Check Statement: The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors.
To assist in achieving that goal, we conduct background investigations for all prospective employees.





Vaccination Statement: CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases.
If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively.
In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.





Application Materials Required: Cover Letter, Resume/CV, List of References Job Category : Research Services Primary Location : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20138 - SOM-AN Admin GeneralOperations Schedule : Full-time Posting Date : Sep 11, 2024 Unposting Date : Ongoing Posting Contact Name: Abigail Jacoba Posting Contact Email: ****** Position Number: 00796104