Position: Executive Assistant - LATAM Location: Remote (PST Time Zone) Work Schedule: Monday-Friday, 9:00 am to 5:00 pm (PST) About us: Our company is a leading growth equity firm specializing in investments in the healthcare sector.
We are currently seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our partners and investment team.
This is a remote position requiring exceptional communication skills and the ability to work independently.
Role Overview: As the Executive Assistant, you will play a crucial role in facilitating the smooth operation of our investment team by managing complex calendars, screening inquiries, and providing general administrative support.
The ideal candidate will be detail-oriented, trustworthy, and able to handle confidential information with discretion.
Key Responsibilities: Manage complex calendars, schedule meetings/calls, and make travel arrangements for partners and investment team members.
Screen inquiries and prioritize matters requiring the attention of investment team members.
Provide general administrative support across various ad hoc projects and tasks as needed.
Process expense reports and ensure timely reimbursement.
Coordinate with external stakeholders and assist in organizing virtual meetings and events.
Required Skills: Minimum of 2 years experience as an executive assistant or senior-level virtual assistant.
Highly proficient with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
Strong knowledge of web-based tools like G Suite, Zoom, Calendly, etc.
Business-level English communication skills (written and verbal).
Ability to work autonomously and multitask in a fast-paced environment.
Strong organizational skills and attention to detail.
Trustworthy and experienced in handling sensitive/confidential information.
Self-motivated with a solutions-oriented mindset.
Nice-to-Have: Prior experience in the healthcare sector or with investment firms.
Familiarity with project management tools such as Asana or Trello.
Personality Traits: The successful candidate should be trustworthy, hardworking, detail-oriented, and possess excellent communication skills.
They should also demonstrate a proactive approach to problem-solving and be able to work effectively both independently and as part of a team.
