Full-time Therapy Area: Aesthetics Company Description At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit . Follow Allergan Aesthetics on LinkedIn. Job Description The ideal candidate is a proactive and self-motivated administrative professional that contributes high-quality results coupled with wider business process thinking, planning and input, based on advance knowledge of the business. The candidate must be able to prioritize work and use an extended network to answer questions outside of areas of expertise. The ability to identify problems and relevant issues in ambiguous situations and to handle multiple demands and priorities simultaneously are key competencies. Meeting Coordination: Schedules and coordinates multi-level / cross functional, asset / project team meetings and logistics (e.g. video, and teleconferences; uses meeting room scheduling systems). Creates agendas, schedules appointments and issues meeting minutes when appropriate or as requested. Travel Arrangements / Budget: Proactively coordinates and maintains individual and team calendars for assigned team members using initiative to ensure schedule is accurate and manageable. Makes travel arrangements for the assigned team members. Coordinates with administrative support to assist when traveling to other AbbVie AA offices to secure office space and security clearance at those sites. Prepares expense reports for approval and ensures expenses are filed correctly and comply with AbbVie AA Corporate policy. Reconcile statements against actual travel expenses. Follow up of operational expenses. Daily Operations: Uses own judgment to make decisions, within scope of responsibilities. Handles complex non-routine issues on a periodic basis with minimal direction. Handles a variety of issues and problems with supervision and finds innovative ways to overcome obstacles and improve operations which impact completion of own work. Anticipates the next step required to complete a request and takes appropriate action to alert supervisor (e.g. re-organizes supervisor's calendar to accommodate an important meeting). Demonstrates expert knowledge and proficiency with SharePoint and permission maintenance. Procures office supplies. May assist with on-boarding of new hires, either colleague or contractor staff. Organizes and files documents for daily business needs. Participates on AbbVie AA initiatives planning and execution (townhalls, FF meetings, cultural initiatives, etc). Qualifications Demonstrates expert knowledge and proficiency with general office procedures such as Microsoft Office (Outlook, Word, Excel, PowerPoint, and SharePoint). Proactively balances tasks, activities, and priorities for self and others. Conducts all activities and makes decisions that are in accordance with Company policies & SOPs, AbbVie AA Values & global regulatory and environmental guidelines. Demonstrates an in-depth understanding of AbbVie AA organization structure. Bachelor's degree or higher. A minimum of 3 years of experience in an administrative support role required. English level: Fluent written and spoken. Additional Information AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status. US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: #J-18808-Ljbffr