Working Hours: Monday to Friday, 8:00 AM to 6:00 PM (with flexibility to adjust to 8:30 AM to 6:30 PM if needed in the future) They are seeking a proactive and organized Executive Assistant with a positive attitude to support their growing business. The ideal candidate will have a working knowledge of social media management, be comfortable handling emails, managing calendars, and assisting with light data entry. This role is crucial for maintaining communication with their business referral partners and helping with the intake of new clients. Responsibilities: Social Media Management: Oversee and manage our social media platforms, including posting updates and managing engagement. Email Management: Handle communication with business referral partners, such as Realtors and mortgage brokers, who refer business to our agency. This includes sending follow-up emails after networking events and other business engagements. Client Intake Management: Assist in collecting initial client information when a new customer requests a quote. This includes gathering essential details and passing them on to our agents for processing. Light Data Entry: Input and manage client information, ensuring accuracy and completeness, and transfer data into our quote rater system. Newsletter Creation: Develop and distribute an event newsletter for our referral partners, detailing upcoming networking events and providing RSVP links. Manage the subscription list and ensure compliance with unsubscribe requests. LinkedIn Outreach: Leverage our existing LinkedIn connections to set up meetings with potential new referral partners. Actively manage and expand our network as needed. Calendar Management: Maintain and organize the executive's calendar, scheduling meetings, and ensuring timely follow-ups. Backup Phone Support: Provide phone support when needed, ensuring a seamless customer experience. Training: As part of the role, create Loom videos and other training materials to assist with onboarding future new staff members. Qualifications: Experience: At least 1-2 years of experience in social media management or a related field. Experience with LinkedIn outreach and calendar management is a plus. Skills: Proficiency in social media platforms. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to take initiative and work independently. Positive attitude with a problem-solving mindset. Bilingual (English and Spanish) required; Portuguese is a plus but not essential. Technology: Comfortable with Microsoft Office Suite, LinkedIn, and other relevant tools. Familiarity with Loom or other video creation tools is preferred. Training: Hands-on training will be provided by the executive, with ongoing support and guidance. This role requires adaptability and a willingness to learn continuously. Tipo de puesto: Tiempo completo, Indefinido #J-18808-Ljbffr