Job Title: Executive Assistant (for C-Suite) Note: This role is exclusively available to candidates from Colombia. Please submit your resume in English. Become a changemaker with Islamic Relief Canada! Join our team and work towards our mission to mobilize Canadians to transform more lives around the world in the most trusted manner. Job Purpose: This position is responsible for providing high-level administrative support to members of the C-suite, assisting with both daily operations and special projects that require strategic thinking and a deep understanding of organizational priorities. Key responsibilities include scheduling meetings, preparing essential documentation, and ensuring executives are kept informed of appointments, meetings, and action items. This role plays a critical part in facilitating smooth coordination within the executive team and supporting effective communication with the board, helping executives stay focused on strategic initiatives and organizational goals. Key Responsibilities: Maintain log of follow-up action points Maintain daily calendar for assigned management including scheduling meetings and appointments Manage email correspondence; prioritizing and responding as required Filling out expense reports Prepare reports for executives (i.e., expense reports, government relations report, presentations, etc.) Make travel and meeting reservations in a timely fashion Review and prepare documents for signature Compose and prepare confidential correspondence Update contacts and maintain executive files Compile documents for travel-related meetings Assist in coordinating the agenda of senior management team meetings, off-site meetings, and monthly staff meetings Other duties and projects as assigned Special Projects: Provide support on measuring key performance indicators identified in strategy and annual work plans Taking on special projects that are of interest and also add value to the organization Responsibilities may be expected to be occasionally performed outside of normal working hours and/or on weekends Qualifications & Competencies: High proficiency in English Diploma in administrative support or related field 1-3 years of experience in executive assistant capacity Typing speed of 70 wpm or higher Excellent written and verbal communication skills Time management and prioritization skills Ability to work in a fast-paced work environment Demonstrated ability to safeguard confidential information and maintain a high degree of professionalism Strong interpersonal skills Proficiency with MS Office Suite Familiarity with expense reconciliation and reports One-year contract with the possibility of extension based on performance Colombian mandatory health benefits and paid time off package Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume #J-18808-Ljbffr