Job Title: Executive Assistant / Chief of Staff Location: Remote (Ideal candidate located in Bogota) Company: Our client is a high-energy and dynamic entrepreneur, investor, and senior executive.
Amongst his companies and investments, he oversees a manufacturing company with 200 employees in Bogota, Colombia, as well as a car leasing business in New York City, and several other passive investments.
Position Overview: We are seeking a world-class Executive Assistant / Chief of Staff to support our high-energy and dynamic entrepreneur, investor, and senior executive.
The ideal candidate will possess a strong background in startups, exceptional organizational skills, and the ability to manage multiple projects independently.
We are particularly looking for someone who is a self-starter, very analytical and detail oriented, an independent thinker, able to work independently and without supervision and can identify potential problems before being approached about them.
This individual should also be able to advise on business practices and serve as a confidant and trusted advisor to the CEO.
Key Responsibilities: Executive Support: Manage the CEO's calendar, set reminders, and organize meetings.
Draft and address emails and letters on behalf of the CEO.
Clean up and organize the CEO's email, ensuring timely responses.
Provide bookkeeping various family investment companies and bank reconciliations for the various corresponding accounts.
Research & Analysis: Conduct independent research projects to support strategic initiatives.
Perform preliminary business analysis and problem-solving as needed.
Anticipate issues and proactively identify solutions before they arise.
Advisory Role: Provide insights and recommendations on business practices to enhance operational efficiency.
Act as a confidant and trusted advisor to the CEO, offering sound judgment and support in decision-making.
Financial & Administrative Tasks: Assist with personal account investments and deposits.
Use QuickBooks for financial tracking; a willingness to learn is essential.
Process Improvement: Identify and suggest edits to processes and standards to drive efficiency.
Build templates and drafts for various communications.
Team Collaboration: Interact with team members and provide support across departments.
Organize and maintain online filing systems for improved accessibility.
Onsite/Remote Flexibility: Opportunity to work onsite at the factory or remotely, with a willingness to meet in person when the CEO is in Bogota is preferred.
Qualifications: Must be very tech savvy and up to date with all the new technologies, apps, tools and innovations.
A curious mind and quick learner is a must!
Previous experience as an Executive Assistant or in a similar role, preferably in a startup environment.
Experience with QuickBooks is highly desirable; ability to learn quickly is a must.
An MBA is preferred but not required.
Strong verbal and written English communication skills.
Only c1 English-candidates will be accepted.
Proactive and curious mindset with a focus on improving processes.
Highly analytical and independent thinker, capable of foreseeing potential issues and advising on best practices.
Ability to handle sensitive information with discretion and professionalism.
What We Offer: A collaborative and fast-paced work environment.
Opportunities for professional growth and development.
A chance to contribute significantly to a growing company.
If you are a motivated and detail-oriented professional ready to make a meaningful impact, we would love to hear from you!