The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory: Foreign, Commonwealth and Development Office (Programme Roles) Job Description (Roles and Responsibilities): Main purpose of job: The main purpose of the role is to provide first-class support in the Corporate Services Team at the Estates Section being responsible for Health & Safety, observing and applying the Security, Health & Safety, Fire Safety, Seismic, Gas and Electrical policies of the FCDO for Residential accommodation overseas and Embassy Premises. This includes enforcing compliance with H&S regulations, presenting projects, and carrying out activities and tasks for the mitigation, prevention, and resolution of safety concerns in the British Embassy offices and premises. Roles and responsibilities: Manage and implement H&S FCDO policies integrated with local H&S regulations. Report and update FCDO Health and Safety Portal (Evotix) on a daily basis or as required. Develop, implement, and enforce comprehensive health and safety policies and procedures in line with FCDO guidelines and local regulations. Conduct routine inspections and risk assessments of Embassy facilities to identify hazards and recommend corrective actions. Collaborate with department Heads, Estates Manager, and team colleagues to integrate health and safety requirements into all operations and activities. Coordinate training sessions, workshops, and awareness campaigns for staff on health and safety matters. Stay updated on relevant health and safety regulations, best practices, and emerging trends. Investigate accidents, incidents, and near misses, determine root causes, and implement preventive measures. Liaise with external agencies, contractors, and service providers to ensure adherence to health and safety standards. Develop and maintain emergency response plans, fire response, evacuation protocols, and crisis management strategies. Monitor and analyze health and safety performance data, preparing reports and recommendations for improvement. Serve as the primary contact for health and safety inquiries, concerns, and incidents, ensuring prompt and effective responses. Ensure employee compliance with safety protocols and supervise proper use of personal protective equipment. Participate in the Emergency Brigade and COPASST, coordinating crisis response efforts and mandatory drills. Promote safety awareness and cultivate a culture of safety consciousness among embassy staff. Oversee the maintenance and inspection of safety equipment, fire extinguishers, and first aid kits. Coordinate mandatory and periodic occupational training courses for operational roles and maintain accurate records related to health and safety projects. Cover absence periods of peer colleagues in the same grade in the Estates Team and/or deputize the EM in their absence. Other ad-hoc functions related to Estates and H&S. Resources managed: Staff: Line Manage 1 AA Estates Assistant colleague Resources: FCDO Corporate Credit Cards: GPC & CCC Estates Inventory First and Fire Aid Equipment Hera User (Oracle system) (requisitioner/receiver) FCDO and Estates forms FCDO Health and Safety Portal Essential qualifications, skills, and experience: Health and Safety degree (or related administrative studies in HSEQ) and/or certifications linked to this scope Administrative or logistics experience At least 4 years of experience in Health and Safety/fire programs and projects Multitasking: Ability to handle multiple tasks simultaneously while maintaining attention to detail and meeting deadlines. Problem-Solving: Ability to identify issues and find effective solutions independently or with minimal guidance. Ownership of core activities to coordinate activities, emergency efforts, conduct training sessions, and drive a safety-conscious culture. Typing Speed and Accuracy: Ability to type quickly and accurately to efficiently handle correspondence and documentation. Organization Skills: Capability to manage schedules, files, and documents in a systematic and efficient manner. Customer Service: Providing excellent customer service to clients and colleagues. Effective team member: teamwork. Adaptability: Ability to adapt to changing circumstances and handle pressure situations. Must have the legal status to live and work in Colombia. Language requirements: Spanish native / English minimum B2 (under international qualification CEFRL or equivalent). Desirable qualifications, skills, and experience: Knowledge of Hera system (Oracle software or similar) Previous experience in logistics and Real Estates or HESQ Previous knowledge on Health & Safety for Real Estate and Offices portfolios Knowledge and experience working with British H&S regulations Required behaviours: Communicating and Influencing, Managing a Quality Service, Seeing the Big Picture, Working Together Grade: Administrative Officer (AO) Type of Position: Full-time, Fixed term, with possibility of renewal Working hours per week: 35 Country/Territory: Colombia Location (City): Bogota Number of vacancies: 1 Salary: COP $ 5,531,862 (monthly) Start Date: 25 November 2024 Working patterns: 35 hours per week. The British Embassy in Colombia has a flexible working policy. Learning and development opportunities: Data and Analysis in the FCDO, Counter Fraud Assessment, H&S Induction Training, FCDO International Academy learning offer. The British Embassy in Colombia offers a wide range of learning and development opportunities throughout the year. Additional information: If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate. The FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties as we may reasonably require. #J-18808-Ljbffr
