Capital & Grant Programs Analyst

Salary : $126,048.00 - $152,214.40 Annually

Location : San Francisco, CA

Job Type: Regular, Full-Time

Job Number: PS101852

Division: Bridge Division

Opening Date: 07/26/2024

Closing Date: Continuous

Opening(s): 1

Selection Process: THE SELECTION PROCESS FOR THIS POSITION may include: Skills Test; Oral Panel Interview; Department interview for final candidates; Background, Employment and Security Investigation.The District will invite ONLY those candidates whose qualifications MOST CLOSELY MATCH the position requirements to continue in the selection process. The District is a drug free workplace.

Position Summary

THE FOLLOWING DOCUMENT(S) MUST BE SUBMITTED AT TIME OF APPLICATION:

1. GGBHTD Employment Application
2. Resume (Attach as PDF to your online application)
3. Supplemental Questionnaire

Under general direction of the Director of Capital and Grant Programs, performs a variety of complex financial, analytical and administrative functions to support development, implementation, and management of the District's capital and grant programs. Department work activities include: long-range capital program and fixed asset planning; annual capital budget development, accounting, monitoring, analysis, and reporting; grant program development, implementation, accounting and administration; and, related legislative monitoring, analysis and reporting. This position collaborates with District and outside agency staffs in order to meet program goals and objectives.

Essential Responsibilities Responsible for assisting in activities related to capital and grant program development and administration. The responsibilities are focused primarily on grant and capital programming, monitoring, administration, audits, financial analysis, and specifically include, but are not limited to, the following: Develop the District's Annual Capital budget in Excel using pivot tables, macros and advanced Excel formulas (Lookup, SumIf, etc.), including coordinating annual capital budget project solicitation & review with Division Managers & staff, and review and analyze project costs, justifications & schedulesManage ongoing tracking and internal/external reporting of capital project budgets and expenditures, including preparing monthly capital expenditure reports for the Board of Directors through District's financial management systemMaintain the District's ten-year capital and fixed asset replacement plan including coordinating development of project-level descriptions, budgets, cash flow, implementation schedules, and program- level descriptions, priorities, financial analyses, and reportsAssist in planning, programming, organizing and implementing the District's grant program activities including: researching potential grant opportunities, developing grant funding strategies and identifying projects for specific grant programs; completing necessary grant programming and application materials; preparing grant related reports for the Board of Directors; tracking the drawdown of funds by grant program and project; and coordinating lobbying activities associated with earmark fundsAssist in grant contract administration activities including: developing grant contract documents; administering grant rules, regulations and requirements; developing grant amendment requests; tracking project activities, and preparing project status reports for granting agencies, District management, and the Board of DirectorsAssist in the development of the District's capital element of Metropolitan Transportation Commission (MTC) Regional Transportation Plan (RTP), Regional Transit Capital Inventory (RTCI), Program of Projects (POP), Transportation Improvement Program (TIP) and Transit Asset Management (TAM), including development and input of project and fixed asset replacement informationAssist with internal and external financial or grant-related audits and reviews of the District's capital, grant, fixed asset, or other related programs and facilitate the Federal Transit Administration (FTA) Triennial ReviewAssist in writing and reviewing staff reports for the Board of Directors that may impact the capital budget and/or the District's grant fundsWork with project managers, department heads, accounting and finance staff to resolve any grant, project, or budget discrepancies or issuesEvaluate and develop standardized procedures for internal capital and grants related functions to streamline work processes and maximize office efficiency and productivityMay represent the District's interests at federal, state, and local meetingsEstablishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer servicePerforms additional related duties as assignedRegular and reliable performance and attendance is required Minimum Qualifications Education and/or Experience: Bachelor's degree in Public Administration, Business Administration, Finance, Accounting or related field. Additional qualifying experience on a year-per-year basis may be substituted in lieu of degree.Minimum of one year of recent (must be within the last three years), progressive and verifiable professional experience in financial or management analysis or equivalent experience including capital budget, capital program planning or grants administration.Must possess intermediate level of skill using computers and application software, specifically all Microsoft Office application (Excel, PowerPoint, Access and Word). Physical Requirements:

Mobility to work in a typical office setting. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Routine use of computer, telephone and other office equipment. Ability to travel to District facilities.

Required Knowledge, Skills and Abilities Working knowledge of: Applicable state, federal local laws, rules and regulations governing capital and grants programs, practices, and terminology Ability to: Work collaboratively in a team atmosphere as well as perform tasks independentlyEstablish and maintain cooperative professional work relationships with District and outside agency staffCommunicate effectively both orally and in writingOrganize, prioritize and manage multiple work tasks while meeting critical deadlinesDemonstrate being detail-oriented as well ability to understand the "big picture"Learn new concepts in an ever-changing environmentCarry out short- and long-range assignments and see them through to completionUnderstand, interpret, and apply complex rules, regulations, and legal provisions governing fiscal functions and grant programsInterpret and analyze legislative proposals and their potential impact on the District's capital and operating programs and grant opportunitiesWrite in a clear, concise and persuasive mannerLearn principles and practices relating to budget programs and systems managementIdentify & research issues & develop sound strategies and options for implementing solutionsUse personal computer spreadsheet and word processing software to develop spreadsheets, graphs, and reports - intermediate/advanced ExcelFollow the safety and health rules and safe working practices applicable to the job

The following are some of the excellent benefits that the Golden Gate Bridge, Highway and Transportation District offers to its employees:
Paid Time-Off: Competitive vacation accruals, generous sick leave accruals, holidays per year, and floating holiday(s). Health Plans: The District offers three (3) medical plans, namely PERS Kaiser HMO plan, PERS Gold PPO plan, and PERS Platinum PPO plan, with a District contribution toward the premium. All plans offer an HRA reimbursement account for out-of-pocket expenses associated with your District-sponsored group health and prescription drug plans. Retirement Programs are available through CalPERS or an applicable Union Pension Plan, Mission Square 457 B, 401 (a) and Social Security. Flexible Spending Account (FSA): A FSA allows pre-tax dollars to be set aside to pay for certain health and dependent care expenses for you and your family. This can be used for Health Care Reimbursement Account and Dependent Daycare Reimbursement Account. Life Insurance: The District provides a basic life and accidental death insurance benefit. Life insurance is used to replace the lost income of the deceased. Life insurance coverage is provided through Minnesota Life. Employee Assistance Program: This is a confidential and free service that provides support, counseling, referrals, and resources for issues that impact your life. The EAP program offers support or assistance for financial/legal concerns, depression, stress, parenting and family issues, and child and elder care. Services are available 24 hours-a-day and are available to all family members. Plus excellent dental, vision, disability, professional development and more.

*Benefits described herein do not represent a contract and may be changed without notice.

**The Golden Gate Bridge, Highway and Transportation District is a Social Security participant.

For more details about benefits or retirement, please contact Human Resources at (415) 257-4526 or email ******.

01

How long have you been working in the areas of financial analysis, budget development, and/or grants administration (experience must be within the last 3 years)?

02

Describe your experience with the computer software programs listed below. Indicate your proficiency level (e.g., basic, intermediate or advanced) and provide specific ordetailed examples of projects or documents you used the program for at work. •MS Word •MS Excel•MS Teams•Accounting or Proprietary Systems

03

Describe your position-related experience in grants administration, budget development, budget analysis, financial analysis, capital program analysis, capital planning, coordinating special projects, and/or relevant legislative policy analysis; and the length of time you worked in each of these areas.

Required Question