Supervise and coordinate services in front desk and general office administration for corporate headquarters.
Assist Office Manager with the daily office management operation of corporate headquarters.
ESSENTIAL FUNCTIONS: Front Desk / Office Administration - Supervise staff (Office Assistant) and all aspects of their position in support of corporate headquarters administration, including record retention, mail services, vending services and maintenance of office environment and breakrooms.
Establish work procedures and standards to improve efficiency and effectiveness of assigned operations.
Ensure compliance with established corporate standards.
Serve as secondary relief coverage for front desk.
Assist Office Manager with tenant liaison role to Property Management.
Assist Office Assistant with the new hire setup process - update mailboxes, provide standard workstation supplies and create nameplate insert.
Budget / Billing / Invoices - Support and partner with Associate Executive Assistant to EVP + COO and MSVP - Asset Management + CBO and Office Manager on the office administration budget.
Analyze, review, code, and process invoices for payment.
Office Equipment + Vending + Supplies - Manage all contracts, supplies, repairs and maintenance of office equipment and vending machines.
Develop and process all office supply orders.
Verify accuracy and stock office.
SECONDARY RESPONSIBILITIES: People Management – In partnership and working closely with one up manager, will be responsible for staff management including recruiting/hiring, supervision, recognition, salary administration, and performance appraisals.
Train staff to ensure high skill levels and technical competence.
Partner with Human Resources on employee development and planning initiatives.
Lead shredding and recycling programs.
Back up to Office Assistant duties.
Perform other job-related duties as assigned.
QUALIFICATIONS: Education - High School Diploma or equivalent.
Professional Experience - Minimum 3-5 years of administrative experience required.
Entry level management experience preferred.
Computer Skills - Basic PC knowledge including Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
and ability to learn company specific software.
Ability to adapt to new or changing software programs.
Experience with UPS on-line system preferred.
Other Requirements - Ability to effectively interact well with all levels of internal management and staff, as well as with the public (outside clients, guests and vendors).
Detail oriented with the ability to handle multiple tasks at one time.
Pay Range: $50,000 - $60,000 CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.
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