Assistant, Administrative

Job SummaryMain Objectives and Duties 1.Telephone service• Answer calls from internal clients• Conference links• Attending conferences to take notes in lieu of the Director• Take calls from external customers to: Follow up the call back Take messages Follow up on pending cases Manage calls for a better service.2.File Management• File management and confidential documents.• Archive documents based on folders organized by the Directorate and give notice where filed.• Manage and keep on hand the documents most frequently used.• File management and personal documents.3.Assistance Activities• Administration and timing of activities based on calendar.• Coordinate travel based on the local agenda.• Manage contacts by email, phone, cards.• Prepare minutes of meetings.• Assist in administrative work: ppt presentations, makeover businesspresentations.• Write letters, emails or documents.• Follow up activities to meet requesting 100% that activity.• Make purchase requests and monitoring the system inputs needed in the corresponding department.• Assist on various activities to members of area (scan, copy, emails, calls, etc).• Keeping close relationship with the department's colleagues.• Always show the best service attitude to all, internal and external personnel, vendors, clients, visitors, etc.4.Purchase system management Assist with purchase orders and follow up.Area of expertise (Skills)High School Diploma.Secretary studies certification (desirable)1 year experience in similar positionOther Skills and Experiences (Min)EducationBenefitsWe offer competitive pay and benefit packages along with many other perks:, Career Path Program, Growth opportunities, Medical, dental, vision and 401(K), Employee referral business program, Employee discounts, Full-time and part-time positions, Incentive programs, Team environment, Wellness programs, Career Path Program, Growth opportunities, Medical, dental, vision and 401(K), Employee referral business program, Employee discounts, Full-time and part-time positions, Incentive programs, Team environment, Wellness programs