Are you a highly organized and adaptable professional looking to make a meaningful impact in a fast-paced environment?
If so, we have an exciting opportunity for you!
We are seeking a Virtual Personal Assistant to support our CEO and his Executive Assistant with a wide range of personal and professional administrative tasks.
Your role will be critical in ensuring the seamless operation of both personal and business affairs.
Key Responsibilities: Building and maintaining a meticulously organized calendar, encompassing both business and family commitments, to avoid double bookings or scheduling conflicts.
Obtaining quotes for various needs and consistently making recommendations for final decisions.
Assisting with personal and business travel plans, including international trips, Airbnb accommodations, resorts, and more.
Supporting the administration of the company's daily tasks.
Assisting the CEO with IT improvements or resolving issues.
Providing occasional support during weekends to address urgent matters.
Updating and syncing contacts from various platforms.
Managing bill payments and setting up autopayments to ensure financial matters run smoothly.
Overseeing access to the company's shared platforms for subcontractors.
Tools and Technologies: Proficiency in MS O365, including Outlook calendar integration, PowerPoint, Word, and Excel.
Expertise in calendar management across multiple platforms.
Familiarity with Asana or similar project management tools.
Basic knowledge of MacBook and iPhone usage.
Ideal Candidate Profile: Proven track record of similar experience as a Personal or Virtual Assistant.
Exceptional responsiveness during Eastern working hours.
Fluent in English with excellent communication skills.
Strong problem-solving skills and the ability to adapt to a fast-paced environment.
Creative, innovative, and detail-oriented.
High levels of flexibility, professionalism, and integrity.
Exceptional time management and task prioritization abilities.
Work Conditions: Work Mode: Remote.
Employment Type: Part-Time (15–20 hours per week).
Working Hours: Full-time availability overlapping Eastern Time Zone, including some weekend availability.
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